Blog

The Importance of Board Meeting Minutes

Board Meeting Time Management banner

Jan 22

Keeping records of each and every board meeting is important – it helps to see what a board has accomplished over time as well as to hold members accountable for their discussions. Also known as board meeting minutes, these records will also be necessary should organization members ask for them.

Calling these records “board meeting minutes” can be misleading. Stakeholders and your board members are not looking for a minute-by-minute document of the board meeting, but rather the more important items. These can include major decisions made, follow-up steps and tasks, event information, etc.

Tips for More Informative Board Meeting Minutes

Taking down great board meeting minutes is vital to the success of any board of directors. That being said, we have a few tips to offer to help you improve your board meeting minutes.

Taking down great board meeting minutes is vital to the success of any board of directors. That being said, we have a few tips to offer to help you improve your board meeting minutes.

Prior to a board meeting’s beginning, the director should have created a board meeting agenda for members to review. Using this agenda, you should be able to create somewhat of an outline for your meeting minutes. Using this agenda will also help to ensure that no major topics are omitted.

Be Sure to Record Major Decisions & Votes

While this may not occur in each board meeting, major decisions and votes should be recorded in the board meeting minutes. This holds as an official record for future reference if needed.

Share Board Meeting Minutes with Members

Once the meeting minutes are complete, you will need to ensure that these minutes are provided to the right members of the board (especially the directors). Each board’s process may be different, but be sure to receive approval from your board’s Chair prior to sending the meeting minutes to other members.

Sharing board meeting minutes can become messy and complicated when done through email. Oftentimes, they are misplaced and will require frequent resends. However, if your board of directors is using Board Management, you’ll have the ability to upload your board meeting minutes to one location for all to access.

Leave a Reply

Start Your Free Trial

Like us on Social Media

Subscribe to our Newletter

Quick Contact

    Ready to Streamline Your Board of Directors?

    Start Your Free Trial!

    © document.write(new Date().getFullYear()); Board Matters, LLC | BoardManagement.com Terms and Conditions - Privacy Policy - Sitemap